Why you Need to Replace your Paper Shredder
For most organisations and businesses today, internal security is a prime concern particularly with regards to valuable company information and private employee details.
Setting up a secure paper destruction system for your company serves a variety of important roles, including the establishment legal compliance, the removal of fire hazards, the prevention of identity theft, and the protection of valuable marketing details and business strategies.
As such, there is typically a high volume of sensitive paper content that passes through paper shredders on a regular basis. In order to streamline this process, it is vital to invest in a paper shredder that can efficiently destroy these documents and provide the correct level of security.
As your paper shredding needs evolve, so will the requirements for a machine that can meet these demands efficiently and effectively. In this article, we examine the various points at which it is best to replace or upgrade your paper shredder.
When to replace a paper shredder
Your paper shredder no longer meets your security needs
Paper shredders such as Ideal, JBF, Kobra, and New United are designed with varying levels of security. As your company grows and the levels of internal information become more complex and sensitive, it is vital to ensure that your shredder bears the capacity to adequately dispose of this information.
A shredder with a higher level of security may be needed when your current machine is no longer seen as being able to destroy sensitive documents in minute detail.
If these documents can still withstand forensic analysis after having been shredded, the size of the shredded pieces can still be used to reconstruct the document, or if the shredded material is not adequately randomized after the fact, it may be time to upgrade to a higher security shredder.
The security level of a shredder has a direct correlation to its cut style, with up to seven security levels available which provide for differing shred lengths, widths, and particulate compositions.
This multi-tiered selection covers all manner of security needs, from those required for general document disposal to the adequate shredding of sensitive documents like purchase orders, client invoices, confidential data, patents, research and development documents, and more.
Digishred provides comprehensive paper shredding solutions that include vital consulting services, allowing us to match your company’s security needs with the best shredder option.
Added to this, our experienced team will ensure that your high-security shredder provides optimal functionality, speed, and durability to allow for vital and ongoing shredding capacity over the long term.
Your paper shredder no longer has an adequate sheet and waste bin capacity for your needs
As your company grows in size and production levels become increasingly more complex, so will the levels of internal information which must be adequately disposed of.
A shredder that is too small may not have the correct waste bin capacity to carry the load of paper information that passes through it. Replacing your smaller shredder with a high-capacity machine will provide you with a larger waste bin capacity that does not need to be emptied on a daily basis.
This in turn feeds into a more streamlined workflow process as documents can be shredded quickly and the larger waste bin only emptied at a later stage, saving your employees time and effort which can be applied to more pressing work-related matters and tasks.
Your shredder can no longer meet the traffic requirements of your office
Greater business output and company growth will naturally result in a larger staff and office team. This in turn will increase the number of people using your office shredder on a daily basis.
A shredder that is not large enough to handle these increased traffic levels may not be able to deliver an efficient run time, as ongoing use will mean that the shredder eventually needs to be allowed to cool down.
A larger shredder will be able to meet the demands of high volume shredding requirements in which numerous employees may be shredding multiple documents consisting of many pages in a more condensed period of time.
This again also results in an improved organisational workflow and a more efficient office setup and ensures that all sensitive documents can be destroyed timeously and without concerning delays, particularly if those delayed document destructions are neglected as a result of poor access to the overused office shredder.
Your shredder cannot adequately destroy the different types of documents of which you need to dispose
With more complex work processes being carried out by your organisation on a daily basis, the types of documents of which you need to dispose of may begin to vary in make and size.
This includes documents such as IDs, credit cards, loyalty cards, and DVDs, while some shredders can also dispose of additional items like paper clips and staples, reducing the time spent on having to remove these items from high volume documents.
Furthermore, there are shredders that can also dispose of CDs and DVDs, which carry particularly sensitive information.
Being able to adequately dispose of these information sources is particularly useful, as these machines are able to shred CDs and DVDs into minute particles so that they cannot fall into the wrong hands down the line.
Conclusion
A paper shredder is an invaluable piece of equipment for most businesses and organisations today.
Sensitive internal information must be adequately disposed of in order to preserve the integrity of a company’s marketing and growth strategies, protect the identity of employees, and ensure that the company remains legally compliant.
As your company grows in scope and breadth, so too will the requirements of your capital investments. Inadequate office machinery and insufficient capacity can cause serious backlogs and affect the ongoing efficiency of your overall workflow.
Therefore, as with any other vital piece of office equipment, replacing or upgrading your paper shredder will result in a more efficient workspace, greater security levels, and the overall reduction of your overheads.
Digishred offers comprehensive shredding services that include a valuable consultation service to ensure that your company is matched with the perfect paper shredder for your growing needs.
Digishred is a well-established paper shredding machine supplier in South Africa. Get in touch with our team today.
