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DigiShred is proud to be the first in South Africa to provide a full range of document management and shredding services that prioritize security, efficiency, and environmental responsibility. Our services cover the entire document handling spectrum, from digitization to secure destruction, with the mantra Scan-Store-Shred-Secure. Let’s look at how DigiShred can improve your document management practices.
Choose DigiShred for a secure, efficient, and eco-friendly document management solution. Allow us to assist you in protecting your business and its valuable information.
Do not let information thieves jeopardise your organisation. Implement Digishred’s comprehensive policy now to secure your future. Contact us to learn more and receive a quote.
We are currently working towards ISO 9001 accreditation for our quality management, and ISO 14001 accreditation for our environmental management.
You might be interested in our paper shredders for sale and shredder rentals.
Digi-Shred provides a full cycle Electronic Document Management (EDM) solution for your business, from planning and preparation of the digital transition of your records, to implementing a private online document repository for your documents, and to the secure destruction of paper records. Every business – financial services, retail, manufacturing, education, government, and others – will benefit from affordable technology that assists in capturing, storing and retrieving information.
For certain industries, such as health care, the migration to the electronic health record for each patient is mandatory, and incentives exist to help providers convert to digital form. Converting your records will take planning and an investment of time and resources to reach demonstrated use and achieve long term benefits. Scanning and storing electronic documents is the first step to the electronic record transition.
Document Imaging and Electronic Storage is a multi-step process.
Scanning and digitising your documents is the first step in modernising your company’s record-keeping procedures. DigiShred’s Electronic Document Management (EDM) solutions include everything from planning and preparation to the secure destruction of physical documents. Our DigiShred Systems suite ensures that your records are clear, readable, and easy to retrieve, which is essential for audits and data protection compliance.
DigiShred issues a Certificate of Destruction (COD) at the end of each shredding service. This document is critical for demonstrating that your materials were securely destroyed, ensuring compliance with privacy laws, and safeguarding your company against potential data breaches. A COD is especially important for sensitive information like personally identifiable information (PII), corporate trade secrets, and financial information.
If your organization handles documents that contain sensitive and confidential information, you will need to securely destroy them according to proper document retention guidelines. Different industries have different information security risks regarding sensitive information. However, here is an overarching list of the types of information confidential documents can contain:
Information that can be easily overlooked (e.g., boarding passes, shipping labels, photos, etc.)
Digital information (e.g., hard drives)
To remain compliant with privacy and security laws in the event of an audit, your organization should receive a Certificate of Destruction after each service showing that your documents, hard drives, and media have been securely destroyed. A Certificate of Destruction provides proof that your material has been safely and securely destroyed.
This helps to ensure that your organization is meeting all required security laws and can be quite useful in the event of an audit.
A secure shredding service should provide you with a Certificate of Destruction that thoroughly documents the type of shredding service you received, when it occurred, the location of where the document destruction occurred, order number, and any other important details.
In today’s digital age, switching to electronic documents is more than a convenience; it’s a necessity. DigiShred specialises in converting your physical documents into searchable and editable PDF files with advanced OCR (Optical Character Recognition) and zoning software. This process not only preserves your information, but also makes it easy to access and retrieve, streamlining your workflow and increasing productivity.
Whether you work in healthcare, finance, education, or another industry, our digitisation services ensure that your records are securely stored in a private online repository and available whenever you need them. This digital transition is critical for compliance, particularly with regulations that require electronic records, such as the electronic health record (EHR) requirements in healthcare.
DigiShred is committed to upholding high levels of quality and environmental responsibility. We are currently working to obtain ISO 9001 accreditation for quality management and ISO 14001 accreditation for environmental management. These certifications demonstrate our dedication to providing exceptional service while minimizing our environmental impact.
Certificates of Destruction are emailed soon after service is completed, no waiting for proof of compliance. However, for your peace of mind, we can also provide paper documentation.
Sample of a Digi-Shred Certificate of Destruction can be emailed to you
A Certificate of Destruction contains all the essential information pertaining to your shredding service.
Our Certificate of Destruction also highlights the number of trees saved by your organization throughout the year because of your information being securely destroyed and recycled.
While protecting an organization’s confidential information would appear to be the main reason for the policy – and it’s certainly the most important driver – there are many other benefits too.
In today’s data-driven world, a strong document destruction policy is essential for safeguarding sensitive information. Digishred’s nine-point policy elevates security to new heights:
First and foremost, a data destruction policy protects an organization’s personal and confidential information and reduces the risk of security breaches.
In the 2014 Security of Paper Documents in the Workplace study by online companies, almost half of respondents said compliance with privacy and data protection regulations is a primary reason for outsourcing shredding and disposal services. There are many industry regulations for privacy and security including the updated POPI Act In South Africa.
Industry experts recommend partnering with a professional document destruction company. The online research showed that 73% of respondents believe it is more effective to partner with an outside company than to rely on in-house shredding and disposal by employees. The document destruction company should provide a secure chain of custody with locked consoles, trained service professionals, industrial shredding equipment, and a Certificate of Destruction after every shred.
This kind of data disposal policy removes uncertainty around whether documents are confidential and require shredding. There are no recycling bins for paper, and all documents are destroyed.
Human error accounts for 52% of the root cause of security breaches, according to a recent study from CompTIA, an IT industry trade association. The top examples in the workplace: end-user failure to follow policies and procedures (42%) and general carelessness (42%).
When security is embedded in workplace processes, it helps to change employee behaviour too. Positive security behaviour is critical, according to industry observers.
The theft of sensitive and confidential information in dumpsters is still a big issue. In fact, dumpsters and other trash receptacles are targets for criminals looking to steal a company’s sensitive and confidential information. online research showed that paper documents are also at risk in a trash bin, and when initially printed in a communal printing tray and at an office desk.
A document destruction policy works hand in hand with strategies that support a culture of security in the organization. For example, a Clean Desk Policy encourages employees to keep their desks clear of confidential information, especially when they are away from their workstations. These strategies also help to fight complacency around keeping information secure, which is an increasing concern, according to the 2016 State of the Industry Report from Digi-Shred.
Partnering with a reliable document destruction company means that paper documents are securely shredded before they are sent for recycling.
Get a customized quote for the services you need.
We arrive on the scheduled date, collect your confidential information, and securely destroy it.
Choose when and where you want your service.
All services come with a Certificate of Destruction for your records. All destroyed paper is 100% securely recycled.
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