Streamlining Document Destruction with Digishred
South Africa has made great efforts to enact and enforce data privacy laws and regulations. The right to privacy is enshrined in the Constitution of the Republic of South Africa. On 26 November 2013, after being signed into law by the President, the Protection of Personal Information Act, 2013 (Act 4 of 2013) (‘POPIA’) went into effect. POPIA’s enforcement provisions, with the exception of Section 58, took effect on July 1, 2021. However, the effective date of Section 58 was delayed until February 1, 2022. All organisations and individuals operating within the country (or utilising means from within the country) that handle personal information are subject to POPIA. In this article, we discuss how you can dispose of documents in a more streamlined manner by reading this guide.
In spite of the rise of digital communication, most businesses in South Africa continue to rely heavily on printed paper. Protecting against potential privacy and security breaches requires the safe destruction of sensitive records. Digishred is dedicated to providing our clients with the highest level of service possible and protecting the confidentiality of their printed papers at all times.
Documents containing private or secret information must be disposed of in a secure manner, in accordance with your company’s archive policies. Information security threats vary by industry and might include anything from personal and medical data to trade secrets and financial information.
Paper shredders play a crucial part in the compliance management of large organisations with massive amounts of data generated and kept. Security in document management and disposal becomes increasingly difficult as the number of departments and the volume of sensitive information both grow. Paper shredders offer a convenient, centralised option for discarding sensitive documents. By strategically placing these in staff hotspots like mailrooms and shredder rooms, you can make compliance an automatic part of your employees’ daily routines.
Paper shredders give major businesses the ability to have stringent protocols in place for the destruction of sensitive information. Organisations can guarantee that their staff members comprehend the significance of data security and conform to information legislation by setting clear standards and procedures for document disposal. Having documents shredded on-site also allows for more oversight throughout the destruction process, reducing the likelihood of records being lost, stolen, or misused while in transit.
Small firms typically have difficulty achieving compliance requirements because they lack the resources and manpower that large organisations have to devote to data security management. Complex data security procedures can seem onerous when working with a limited budget and available resources. When it comes to information legislation, however, paper shredders offer a practical and inexpensive option for small organisations.
Off-site Paper Shredding Service
Digishred also cater for an off-site option where we destroy your documents at our in-house facility under the strictest protection protocols.
A Certificate of Destruction (COD) is a vital record that specifies the specifics of your shredding operation. A Certificate of Destruction is provided after each service to assure you that your documents and media have been destroyed safely. In addition to giving you piece of mind, a Certificate of Destruction also demonstrates that your company complies with applicable privacy regulations and that your information is no longer at risk.
Your company should get a Certificate of Destruction after each service showing that your papers, hard drives, and media have been properly destroyed in order to remain compliant with privacy and security requirements in the event of an audit. A Certificate of Destruction attests to the fact that the specified materials have been destroyed in a secure manner.
A reliable shredding provider should offer you with a Certificate of Destruction that specifies the date and time of your document destruction, the site where it took place, the order number, and any other relevant information.
It is highly recommended that you work with a competent document shredding business such as Digishred. In contrast to in-house employee shredding and disposal, 73% of online respondents in a survey said they would rather work with an outside provider. After each shred, the document destruction company should issue a Certificate of Destruction and ensure the security of the chain of custody with closed consoles, skilled service experts, and industrial shredding equipment.
Convenience
While safety is paramount in today’s corporate world, efficiency and convenience are just as important. And having a trustworthy shredding service can make all the difference when it comes to getting rid of old documents safely and securely. Document shredding services, whether on-site or off-site, provide unrivalled ease of use.
The convenience provided by off-site shredding services is unique. When you opt for off-site shredding, a team of experts will collect your sensitive paperwork and deliver it to a purpose-built destruction facility. This is a great solution for businesses who are tight on space but must manage a high volume of paperwork. Confidential documents are safely destroyed by experienced personnel at an off-site shredding facility. You may rest easy knowing that your document disposal needs are being handled professionally and save time in the process.
To find out more about our range of shredders for sale, get in touch with a consultant online. We also offer SME finance options to assist small and medium companies to operate efficiently. If you’re in need of shredder rentals or shredding services, we will gladly advise and give you a free quote.
